January 2019

UKRR Sustainable Service Webinar

The British Library and the UKRR team at Imperial College London jointly hosted a webinar on 23rd January 2019 discussing the move from being a standalone project to being a business-as-usual service run by the British Library and what this might mean for practitioners.

The recording of the webinar can be found here, the slides can be found here, and a write-up of the question and answer session can be found here.

Please note that there were some technical issues during the webinar which have affected the quality of the recording.

December 2018

New monographs report available

A report of the findings of a survey of the community done earlier this year assessing the appetite and potential for a potential UKRR for monographs in the context that it is likely 'rareness is common' among academic library collections is now available. There are full and condensed versions available.

UKRR becoming a sustainable service

The end of Phase 3 of UKRR will mark the end of the project as funded by HEFCE/Research England, and the British Library will begin to deliver UKRR as a business-as-usual service.

To aid this transition and the work it entails, no new lists will be accepted from institutions until the new service is in place, in Spring 2019. Those that have already been scheduled will be processed as agreed. We will be running information sessions about the new service in early 2019.

November 2018

Presentations from RLUK Members' Meeting available

As part of the RLUK Members' Meeting on 8th November 2018 a workshop was run on collaborative collection management. We are pleased to be able to make available to the UKRR community a number of presentations from the day.

Chris Banks, Assistant Provost (Space) & Director of Library Services, Imperial College London, and Head of UKRR: Securing the Collaborative Collection Retention of print resources in the UK: UKRR from project to service

Andy Appleyard, Head of Operations North, The British Library: UKRR Journals - A sustainable service

Theo Stubbs, Senior Library Assistant, Imperial College London: Sectoral appetite for collaborative management of low-use print monographs

Sarah Thompson, Head of Collections Services, University of York and Jane Saunders, Head of Collections, University of Leeds: Collaborative Collection Management for Monographs: The White Rose Libraries experience

Neil Grindley, Head of Resource Discovery, Jisc: The National Bibliographic Knowledgebase: Data-driven collection management

July 2018

UKRR and British Library Workshop

UKRR and the British Library will jointly host a workshop in London on 20th July 2018 to discuss UKRR’s future beyond the HEFCE-funded phase which will end on 31st March 2019. Attendees will have an opportunity to learn about potential options and service provision beyond Phase 3 and to contribute to the planning of a future UKRR model. A programme of the day’s events can be found here.

Registration is now closed. If you are interested in attending please contact UKRR.

October 2017 and January 2018

Workshops held for potential Contributing Libraries

UKRR held workshops at Imperial College London to introduce the project to potential new Contributing Libraries and explain how they may take part in UKRR Phase 3.

Many thanks to our guest speakers at the events. Some slides from the presentations, and further general information for Contributing Libraries, can be found here.

August 2017

Collaborative Monograph Storage Feasibility Study Published

The National Monograph Steering Group commissioned report "Feasibility Study on Monographs" is now available and can be downloaded here.

February 2017

Visit by ReCAP

In February we were most pleased to welcome Jacob Nadal, Executive Director of the Research Collections and Preservation Consortium (ReCAP), to UKRR for a meeting to share experiences and insights from each project.

Many thanks to Jacob for visiting, and for his interest in UKRR.

December 2016

Feasibility Study on Monographs commissioned

The National Monograph Steering Group (of which UKRR is part) has commissioned Information Power Ltd to conduct a feasibility study on monographs , and has had an initial project meeting with Information Power.

October 2016

Invitation to Tender: Feasibility Study on Monographs

UKRR, SCONUL and RLUK have issued a joint tender for a feasibility study on monographs. The aim of the study is to explore a wide range of aspects regarding monograph management and to identify a suitable model for national monograph management.

The study is being jointly funded by HEFCE (through UKRR), SCONUL and RLUK, and the closing date for submission is 10 November 2016.

June 2016

LIBER 2016

LIBER 2016 will take place in Helsinki from 29th June to 1st July. With the Conference’s theme ‘Libraries Opening Paths to Knowledge’ and ‘Space & Experimentation’ as one of its subthemes, UKRR is excited to attend and share the UK’s experience with 540 delegates from 35 countries. During this year’s LIBER Conference, UKRR will present a poster entitled ‘ UK Research Reserve – the journey of de-duplication continues .’ Via the poster exhibition and presentation, we aim to inform delegates of the UK’s print de-duplication activity so far. We will discuss the financial and space savings that the UK community has achieved, and will share our vision and plan for the future.

Directors' Workshop

UKRR welcomed representatives of its member libraries and contributors, the British Library, and Research Libraries UK to a UKRR Phase 3 Directors’ Workshop on the 1st of June held at Imperial College London.

The aim of the workshop was to facilitate discussion and gather views on both the future direction of UKRR, and the potential for a collaborative approach to the management of monographs.

The first half of the day’s programme included a presentation “UK Research Reserve – past, present, and future” by Daryl Yang and a group discussion focusing on journals. The matter of monographs was the focus of the second half of the day’s programme, with a presentation “A UKRR for monographs?” by Jan Wilkinson and a subsequent group discussion.

May 2016

Following their November 2015 workshop in Vienna, seven European print initiatives met again in May 2016, in Paris, to discuss progress. The formation of a working group EPICo (European Print Initiatives Collaboration) was agreed in order to develop collaboration between the initiatives and to identify further potential partners. Representatives discussed the design and content of a print registry that will make general information on each initiative available to the public. The findings of a comparative analysis of three programmes’ economic models (Austria, Spain, and UK) were shared and discussed. It was interesting to note the different approaches that have been adopted to measure savings, reflecting fundamental differences in how holdings are processed and de-duplicated. If you are interested to find out more about the group’s work, please contact the team.

November 2015

In November 2015, representatives from seven European Print programmes attended a workshop to discuss and identify collaborative opportunities. The event, co-organised by UKRR and Shared Archiving Austria, was attended by delegates from CTLes (France), Gepa CBUC (Catalonia), the National Repository Library (Finland), the Repository Library of Norway, and ZHB Luzern (Switzerland).

A wide range of topics were covered on the day, from challenges and opportunities on a European level to specific collaborative ideas and plans that aim to turn talks into actions. Debby Shorley, Head of UKRR, commented at the end of the event: “We believe that a comprehensive and robust research and information infrastructure is essential for Europe’s wellbeing, now and in the future. We are concerned that, at a time of unprecedented change in the ways information is collected, stored and disseminated, there is a real danger that some of the important printed resources in our European libraries may be at risk.”

This is the first event of its kind and it was concluded that collaboration on a European level is crucial for the research community and will create benefits and values nationally and internationally. Action points were set and the group will meet again in May 2016 to review progress. So watch this space.

October 2015

HEFCE has confirmed a further £1.14m funding to support UKRR Phase 3.  This will enable UKRR to explore a new model and to provide services to all libraries who wish to de-duplicate holdings.  The UKRR Board is currently examining the model and  Team UKRR will publicise relevant details as soon as a decision has been made by the Board.  In the meantime, if you wish to find out more, please do not hesitate to contact the team.

July 2015

UKRR welcomes the University of Bristol and Swansea University who have joined UKRR Phase 2 as Contributors. They will take part in our efforts to collaboratively de-duplicate print holdings and transfer required items to the British Library enhancing their loanable collections. A workshop for Contributors was hosted by Cardiff University, a UKRR member since Phase 1, where colleagues from Bristol and Swansea had a chance to learn more about UKRR’s principles, processes and system. Furthermore, they had an opportunity to learn from Cardiff’s experience and see what the programme could help them achieve.

October 2014

Sir Drummond Bone, Chair of the UKRR Board, and Debby Shorley, Head of UKRR, will deliver a keynote at the Harvard Library Symposium on Sustainable Models for Print Storage in the 21st Century.

Taking place at Harvard University on 1-2 October, the symposium will explore possibilities for collaborative collection management of print materials in the context of libraries’ transformation to meet current and future needs of the academic and research communities.

The keynote - The Evolution of the UK Research Reserve: Long-Term Sustainability for Low-Use Journals - will share UKRR’s experience of creating and delivering a national programme for print journals, outlining the objectives, challenges and lessons learned.

August 2014

UKRR Head Deborah Shorley will be at the IFLA 2014 Satellite Conference in Paris on 13 & 14 August as part of an international panel to discuss best practices for legacy collections storage initiatives.

Panel members from Austria, UK, France, Australia, and North America will discuss collaborative storage initiatives' fundamental strategic decisions; financing; key challenges and pit falls; perceptions within the community; and next milestones.

The conference’s overall theme is ‘Space and collections earning their keep: transformation, technologies and re-tooling’. Further details, including other topics presented, can be found here.

April 2014

UKRR will be attending the UKSG 37th Annual Conference and Exhibition , where we’ll be presenting breakout sessions to share UKRR’s journey so far and plans for the future.

The conference takes place in Harrogate from 14 to 16 April, with the breakout sessions on Monday 14 at 13:30 and Tuesday 15 at 11:00. We hope to see you there.

The full conference programme can be found here .

March 2014

UKRR's Daryl Yang is a guest speaker at EDINA's Serials Forum. Titled "Helping you manage your journal collections", the forum presents services, such as SUNCAT, and collaborative initiatives, including UKRR.

Daryl talks about UKRR and how EDINA's data contributes to our processes and decision-making.

Sessions take place in London and Edinburgh in the week beginning 17th March. More details here.

February 2014

The Oxford University Library Services held a UKRR event on 6 February 2014. Following requests from members of staff, the staff development team at Bodleian organised the event to help all its staff to learn more about the programme, how it works, and what it has achieved so far.

The event was divided into three main parts. Firstly, Daryl Yang gave an overview and talked about the programme’s past, present, and future. Michael Wilson from Cambridge University Library followed and presented Cambridge’s perspective - how UKRR benefits their work, especially under the current organisational structure. Finally, colleagues at Oxford (Rachel Childs, Jo Gardner, Nathalie Chaddock-Thomas, and Angela Arnold) who work(ed) on the programme spoke about their experience and operations, from selection to transferring items to the BL.

Attendees gave positive feedback and were pleased to have the opportunity to learn more about UKRR and to be able to compare local operations with what happens elsewhere.

December 2013

The proposal for UKRR Phase Three has been sent for consideration to Phase Two members and those that have contacted us to express an interest.

July 2013

Daryl Yang writes for the SUNCAT blog, telling the story so far of the collaboration between UKRR and EDINA and the important part EDINA plays in the UKRR process.

Read the full blog here.

June 2013

CTLes Conference

Debby Shorley and Daryl Yang of UKRR presented 'UKRR four years on - the story so far' at the CTLes conference on 20th June in Paris. Taking place over two days, the theme of the conference was the preservation of printed resources and digital resources.

Further details of the conference can be found here.

Directors' Workshop

Directors and representatives of UKRR member libraries joined UKRR, the British Library and Curtis+Cartwright at a workshop entitled "UK Research Reserve: Where do we go from here?" on 18th June to explore options for the programme’s next phase.

Following presentations about the recent review and possible models for UKRR Phase 3, group discussions took place in which members shared their views on UKRR's future and the next steps to be taken.

If you would like to find out more about the day and/or UKRR Phase 3, please contact us.

NASIG Conference

UKRR Manager Daryl Yang attended the 2013 annual conference of the North American Serials Interest Group (NASIG), June 6th-9th.

Daryl presented ‘Collaboration in a Time of Change’, sharing UKRR’s experiences of collaborative working, on Sunday 9th June.

Full details of the conference can be found here.

April 2013

Following the visit of CTLes delegates in February, UKRR was very pleased to welcome a visit from the full CTLes team in April.

After presentations and discussions about the origins, processes and developments of UKRR, the team were taken on a tour of the Central Library at Imperial College London, where they saw how the space freed by the deduplication of print journals is now used by students and staff.

Many thanks to CTLes for visiting, and to the team at Imperial College for their hospitality.

February 2013

UKRR Extension

Good news! Thanks to HEFCE’s support, UKRR has been extended to 31 January 2015. ‘This is very good news for us all. It will give all our members the chance to deduplicate even more, and will give us time to explore a new model and opportunities for UKRR in the years ahead’ said Debby Shorley, Head of UKRR.

More information about the extension will be available in the coming UKRR Newsletter. In the meantime, should you have any queries, please do not hesitate to contact the team.

CTLes visit UKRR

Delegates from the Centre Technique du Livre de l'enseignement supérieur (CTLes) and the French Ministry of Education visited UKRR in February 2013. CTLes was established in 1994 and provides remote storage of printed material (e.g. monograph, periodical, and thesis) to libraries in Paris and its suburbs. It allows participating libraries to free up space and has received more than 65 kilometres of material since 1996.

In times of financial difficulty and increasing demands from users, many countries set up initiatives similar to UKRR to tackle space shortage. CTLes’ visit gave us a good opportunity to exchange ideas and explore potential for future collaboration. Key areas of interest have been identified so please watch this space.

January 2013

Following feedback from our members, LARCH, the system used to coordinate the holdings offered to UKRR, has been upgraded to include a new search function. Called 'Search Offered Holdings', it lets UKRR members search all of the holdings offered to the programme.

Options give the choice of performing searches with combinations of Title, ISSN, range of holdings, and Retention Status, either individually on-screen or in multiples using a file upload. Full details can be found in the LARCH User Guide on the Members’ resources page.

November 2012

On 1 November 2012, RLUK organised a workshop to ‘consider issues and key questions relating to the future of library collections.’ It is part of RLUK’s ‘ Redefining the Research Library Model’ strategic strand and aims to encourage discussions and develop strategies for a rapidly-changing environment. Daryl Yang (UKRR) attended and presented a paper ‘Transition Complete?’ in which she talked about the role UKRR plays and the challenges it will face once HEFCE funding ends. She also encouraged delegates to think about how to transform UKRR from a top-down initiative to a grassroots structure. Her paper and presentation can be found here.

September 2012

A delegation of 7 from Norway visited UKRR in September. Its members comprise representatives from university libraries as well as from the National Library of Norway. The group has been tasked to develop a plan to tackle space shortage problems in Norway and found the UKRR model a useful and interesting one to learn from.

The group visited team UKRR at Imperial College London and at Boston Spa. Specific issues regarding UKRR’s processes, funding/finances, structure, services, and future plan were discussed during the group’s visit.

Delegates expressed and showed strong interests in the scheme itself and what UKRR members can achieve (and have achieved) once space has been released and repurposed.

August 2012

UKRR Future Survey

As part of the on-going UKRR strategic review we are asking librarians to complete our online survey to give their views about the project’s future. We welcome input from UKRR members and non-members.

The UKRR Board has commissioned Curtis+Cartwright to conduct the review and they have designed a survey to understand the core values of UKRR services. If you are interested in sharing your views, please email us by clicking here.

UKRR at IFLA 2012

UKRR Manager Daryl Yang will be presenting a paper at the IFLA Satellite meeting in Kuopio, Finland on 9th and 10th August. “Global policies, Imperatives and Solutions for the Efficient Library Collection Management and Access to Less Used Documents” is the theme of the meeting and the paper “UKRR - A Sustainable Model from Print to E-collection?” shares UKRR’s development so far.

Daryl will also be attending the IFLA World Library and Information Congress in Helsinki, from 11th to 17th August, presenting UKRR at the poster session. The theme of this, the 78th IFLA General Conference and Assembly, is “Libraries Now! - Inspiring, Surprising, Empowering".

Click for further information on IFLA and IFLA Satellite.

June 2012

UKRR are attending the SCONUL annual conference 2012, taking place on 14-15 June 2012 in Liverpool on the theme of "Demonstrating value and maximising impact". Full details here.

UKRR will be part of the SCONUL Fringe - a series of events and discussions put on by SCONUL partners, members and sponsors.

The UKRR Space will be in the conference breakout area on Thursday 14th.

April 2012

We are pleased to announce that Daniel Crane has joined UKRR as the Project Co-ordinator on 30 April.  Dan brings with him a range of skills and expertise within and without the library sector.  He will be the first point of contact regarding any general UKRR enquiries and/or those particularly about LARCH.

February 2012

The UKRR is seeking a highly-motivated self-starter to assist and support the UKRR Manager.  The post-holder will be responsible for the LARCH system and will act as the main contact for colleagues at the British Library and at member institutions.  You can find details about this post on Imperial College London's website by clicking here.

January 2012

The Invitation to Tender (ITT) has been sent to invite consultants to provide services to assess the first three years of the UKRR project (Phase Two) and to identify solutions or revised models to help guarantee its future success.  To find out more, please contact Mrs Victoria Stanger:

October 2011

The UKRR Board has approved the Statement of Intent between the UKRR scheme and EDINA, who provide a data searching service for UKRR via SUNCAT. The Statement of Intent can be found in the UKRR member's area (password required).

June 2011

Results from Strategic Management of Monographs Discussion Forum available

A document summarising the discussion at the Strategic Management of Monographs forum has been compiled and is now available from the SMM2011 page on this website.

UKRR and SUNCAT collaboration case study

SUNCAT has provided UKRR the scarcity checking service since cycle three. Please find a case study of how UKRR and SUNCAT work together here.

April 2011

UKRR on twitter

Twitter users can find intermittent tweets from UKRR at!/UKRRPhase2

March 2011

Strategic Management of Monographs Discussion Forum

The programme for the above event and a list of delegates are now available via the links below.

  Event programme

  List of delegates

February 2011

Update on Event: Strategic Management of Monographs Discussion Forum

Following unexpectedly high demand the UKRR / RLUK / RIN event to discuss the strategic management of monographs is now full. We are however still accepting names for the waiting list in case places are released nearer the time.

The presentations and the resulting discussion document will subsequently be published on the UKRR website. When this happens we shall send out an alert via the usual channels.

January 2011

Event: Strategic Management of Monographs Discussion Forum: 17th March 2011.

This free event hosted by the UK Research Reserve, RLUK and RIN will consider how best to tackle monograph duplication across the country.

The event on March 17th will run from 10am – 4pm, at the Wellcome Collection Conference Centre, 183 Euston Road, London NW1 2BE. As places are limited please let Sharona Rowe know as soon as possible, and by February 18th at the latest, if you wish to attend.

Please note: this event is now full.

The day will comprise a mix of speakers from different sectors outlining the issues, a panel Q & A session followed by a facilitated discussion about possible next steps. This will inform a short briefing document which we shall publish capturing the day’s outcomes. A full programme will be available nearer the time.

December 2010

LARCH goes live.

UKRR is pleased to announce that after 1 year of development, the LARCH system has gone live. LARCH stands for Linked Automated Register of Collaborative Holdings, and supports the activities of UKRR, its members and partners. As well as allowing UKRR to co-ordinate the de-duplication process more effectively, LARCH provides a single point for accessing data relating to UKRR offered holdings, and facilitates better reporting on the data. Members can access LARCH by going to, with supporting documentation being available from the Members' resources page.

January 2010

Full speed ahead for UKRR as membership doubles

The UK Research Reserve is pleased to welcome 14 new Higher Education Institutions as members, taking its final membership to 29. The full UKRR membership, which includes libraries from right across the country, is:

University of Aberdeen Newcastle University
Aberystwyth University Northumbria University
University of Birmingham University of Nottingham
Cambridge University Library Open University
Cardiff University Oxford University
Durham University Queen Mary, University of London
University of Edinburgh University of Reading
University of Glasgow Royal Holloway, University of London
Imperial College London University of St Andrews
Kings College London University of Sheffield
Kingston University University of Southampton
University of Leeds University of Sussex
University of Liverpool University College London
London School of Economics University of London Research Library Services
University of Manchester  

Deborah Shorley, Head, UKRR said, ‘We are thrilled that so many institutions have decided to sign up for UKRR. We are now up to full strength and look forward to playing a key role in preserving the UK’s research information infrastructure’

Joanna Newman, Head of Higher Education, British Library said: ‘We are encouraged that 14 new institutions have joined the UK Research Reserve which positively demonstrates the importance and value of the service to UK HE. The British Library is delighted to support UKRR along with our partners to ensure that together we safeguard research material for future access'

Sir Alan Langlands, Chief Executive of the Higher Education Funding Council for England (HEFCE) said: 'HEFCE welcomes the increased membership of this innovative initiative. The range of universities now committed to the UKRR demonstrates the understanding in the HE sector of the advantages of this kind of collaboration for research resources with the British Library.'

July 2009

First members sign up

Applications from 15 HEIs were accepted by the UKRR Selection Panel at its inaugural meeting. These first members include partners from the Phase 1 project and HEIs new to UKRR with a good spread of universities from across the UK.

The libraries which have signed up are:

Aberdeen University, Birmingham University, Cardiff University, Edinburgh University, Glasgow University, Imperial College London, Kings College London, Kingston University, Leeds University, Liverpool University, Manchester University, Newcastle University, St Andrews University, Sheffield University and Sussex University.

Over 14k linear metres of material will be processed during this first tranche of activity. This exceeds our original target which we will be able to achieve due to the flexibility and support of the British Library.

February 2009

£9.84 million awarded to safeguard UK's research journals

The Higher Education Funding Council for England (HEFCE) has announced nearly £10 million of funding for a groundbreaking collaboration between higher education libraries led by Imperial College London and the British Library following a successful 18-month pilot

What others are saying about UKRR